The Alcohol and Gaming Commission of Ontario (AGCO) is responsible for regulating the alcohol, gaming, horse racing and private cannabis retail sectors in Ontario, in accordance with the principles of honesty and integrity, and in the public interest.
Reporting to the Senior Manager, Human Resources Operations, the Human Resources Coordinator provides efficient administrative support to the HR team in various areas, including, but not limited to, compensation, benefits, pension, recruitment, health & safety and HRIS. The Human Resources Coordinator also acts as the first point of contact with staff to provide support with HR inquiries.
In this role, the successful candidate will:
· Conduct fullcycle recruitment, including postings, screening, participating in interviews, coordinating assessments, conducting background checks, preparing offer letters, etc.
· Facilitate the new hire onboarding process, including PKI registration and authentication.
· Oversee the off-boarding process, i.e., schedule and track all exit interviews, and collection of company assets.
· Administer the AGCO leave programs, i.e., pregnancy and parental leave, self–funded leave, advising as a subject matter expert (SME) to staff and external stakeholders.
· Provide administration support for the AGCO Health & Safety Program, maintaining compliance with updating materials/communications/JHSC meeting minutes on the Health and Safety Intranet and Bulletin Boards.
· Ensure that training & recertification for health & safety representatives, certified members, fire wardens and First Aid responders are valid.
· Coordinate ergonomic assessments, process invoices, and file and distribute ergonomic reports.
· Prepare benefits packages for new hires, off-boarding and leave-of-absence (LOA) documents.
· Process employee enrolments, changes, and terminations for pension plans.
· Report employee changes (e.g., salary, termination, leave) to applicable Pension Boards.
· Provide employment/verification, LOA, salary/reporting change letters, etc.
· Coordinate department meetings by preparing agenda, inviting attendees, compiling information packages, drafting and distributing minutes, and setting up and coordinating catering.
· Support HRIS maintenance and reporting.
· Ensure employee changes (e.g., new hires, terminations, salary changes, position changes, leaves of absence, etc.) are inputted accurately and in a timely basis in the HRIS.
· Create, run and distribute ad hoc reports, as required.
· Audit biweekly employee attendance on HRIS to ensure correct records are transferred for payroll processing, and validate with managers to make corrections, as required
· Provide support for new and ongoing projects and initiatives in the full spectrum of HR programs and processes.
The ideal candidate will have:
· Post-secondary education in Human Resources or a related field.
· Working towards CHRP/CHRL designation through HRPA is an asset.
· A minimum of 2 years of HR administration experience working with all levels across an organization in a fast-paced environment and practical experience working with HRIS.
· Experience recruiting in corporate organizations, with proficiency in behavioural & competency-based interviewing techniques.
· Solid knowledge of applicable HR legislation, such as Employment Standards Act (ESA), Accessibility for Ontarians with Disabilities Act (AODA), Occupational Health and Safety (OHS), Human Rights, etc.
· Superior organizational skills with demonstrated ability to set priorities, meet and manage multiple and conflicting deadlines and work under pressure.
· Experience working with an HRIS system.
· Strong communication skills, both written and verbal.
· High level of discretion and the ability to maintain strict confidentiality with highly sensitive information.
· Exposure to a unionized environment and administering a collective agreement is an asset.
· Advanced skills in Microsoft Office applications (Word, Excel, PowerPoint & Visio).
The successful candidate must be eligible to work in Canada and will be subject to a criminal background check.
To apply to this vacancy, please submit your application online at our Careers Webpage, located at www.agco.ca/careers, by Friday, December 16, 2022.
The AGCO is an inclusive and equal opportunity employer.
The AGCO has the responsibility to lead by example in advancing racial equity and to build a diverse, inclusive, accessible and respectful workplace where every employee has a voice and the opportunity to fully contribute. To this effect, you are encouraged to reflect upon the diversity you would bring to the role within your application including, but not limited to, individuals identifying with one or more of the under-represented groups identified within Ontario’s Human Rights Code.
Disability-related accommodation during the recruitment process is available upon request.
www.agco.ca